1. DATA PROTECTION
Here at Cycle Against Suicide we take your privacy seriously. This sets out information in relation to data protection and how Cycle Against Suicide operates. It should be read in conjunction with our Data Protection policy which is available on our website – www.cycleagainstsuicide.com
What information do we collect about you?
When you participate on our cycling and/other events, we collect personal details from you. We collect this information to provide appropriate support, treatment and services to you and to ensure your safety and care during our events. We also collect information as required by law.
On what basis do we process this information?
Your personal information is mostly collected directly from you and processed by us with your knowledge and express consent. You may withdraw your consent to the processing of your personal information at any time. Sometimes, we need to process your personal information to fulfil a legal contract with you. Sometimes, your personal information may be processed in accordance with Cycle Against Suicide’s legal obligations, e.g. mandatory reporting obligations in relation to infectious diseases, etc. Where possible, your personal information will be anonymised beforehand. Your personal information may need to be shared within the healthcare team and support staff in order to provide safe and effective care to you. Your personal information is only accessible by staff as necessary for the fulfilment of their legitimate professional duties.
Who may we share your information with?
We may share your information with other healthcare professionals and third party service providers, e.g. paramedics, National Ambulance Service, Civil Defence etc supporting our events, when it is necessary and appropriate for your treatment and care. We share such information strictly on the basis that it will be kept confidential.
“Lead” for Data Protection
The CEO is the “Lead” for data protection at Cycle Against Suicide . If you have any queries in relation to data protection rights, they may be addressed by email to firstname.lastname@example.org
2. PRACTICE PRIVACY AND CONFIDENTIALITY POLICY
Cycle Against Suicide wants to ensure the highest standard of medical care if required for participants at our events. We understand that confidentiality is a fundamental principle and is central to the trust between Cycle Against Suicide and participants. It is not possible to undertake medical care without collecting and processing personal data and data concerning health. This Policy is about making consent meaningful by advising you of our policies and practices on dealing with your medical information.
Legal Basis for Processing Your Data
The processing of personal data by Cycle Against Suicide is necessary in order to protect the vital interests of participants in providing healthcare support during our events. In most circumstances we hold your sensitive data until our event is over. There are exceptions to this rule, if a participant has been referred on to a third party, i.e. hospital for treatment or care.
Managing Your Information
- In order to provide for support for participants on our events, Cycle Against Suicide needs to collect and keep information about participants and their health,
- We commit to retaining this information securely and only for as long as it is necessary .
- We will only record and store information that is necessary for your care.
- Cycle Against Suicide staff and volunteers sign a confidentiality agreement that explicitly makes clear their duties in relation to personal health information and the consequences of breaching that duty.
- Cycle Against Suicide is committed to guarding against accidental disclosures of confidential participant’s information. Before disclosing identifiable information about participants, Cycle Against Suicide will:
- – Take into consideration Freedom of Information and Data Protection principles.
- – Be clear about the purpose for disclosure
- – Have the participant’s consent or other legal basis for disclosing the information
- – Have considered using anonymised information and be certain it is necessary to use identifiable information
- – Be satisfied that we are disclosing the minimum information to the minimum amount of people necessary
- – Be satisfied that the intended recipient is aware the information is confidential and that they have their own duty of confidentiality
Disclosure of Information to Other Health and Social Care Professionals
We may need to pass some of your information to other health care professionals in order to provide you with treatment and support at our events. Only the relevant part of your record will be released. Other health professionals are also legally bound to treat your information with the same duty of care and confidentiality as we do.